NF203 - Electronic Billing

As part of the generalization of electronic invoicing in France, each golf course must select an Approved Platform to meet the two major obligations imposed by the reform. Choosing this platform is essential to ensure your compliance, guarantee the continuity of your tax exchanges, and allow automated and secure processing of all your invoicing flows.

1. Understanding the compatibility of Prima Golf and Approved Platforms

Prima Golf acts as a Dematerialization Operator and relies on the API standardized by the State, known under the reference XP Z12-013. This standard guarantees complete interoperability with all Approved Platforms that comply with it. In practical terms, this means that Prima Golf is capable of communicating with any certified platform that adheres to this official standard.

This standard API imposes minimum functionalities that all platforms must provide. Therefore, you can be assured that Prima Golf will be able to adapt to the platform you choose, provided that it is certified and compliant with the standard.

2. Mandatory exchanges that absolutely must be verified

To ensure total compatibility with Prima Golf, the platform you choose must absolutely offer certain technical exchanges defined by the standard XP Z12-013. These exchanges are non-negotiable because they constitute the minimum operational base.

Flow Service (API Flow Service)

The platform must mandatory allow the submission of flows such as invoices and statuses, the search for flows with a differential mode, the retrieval of flows in different formats, as well as a system for verifying the proper functioning of the service. These functionalities are essential to ensure that your invoices circulate correctly between Prima Golf and the platform.

Mandatory invoicing formats

The platform must support UBL version 2.1, CII UN/CEFACT D22B formats, as well as Factur-X, which combines a PDF with embedded XML data. It must also manage the lifecycle statuses of invoices and e-reporting data. These formats are imposed by regulations to ensure uniformity of exchanges at the national level.

Basic technical requirements

The platform must use an OAuth2 authentication system with Bearer tokens to secure exchanges. It must strictly adhere to the technical specifications defined by AFNOR, manage unique identifiers for each flow, and support different types of documents. These technical elements are crucial for the security and traceability of your invoices.

Directory of taxable persons

The platform must mandatory provide read access to the directory of registered companies. This includes searching by SIREN or SIRET number, consulting addressing lines, and accessing routing codes. This information is essential for correctly routing your invoices to the right recipient.

Point of attention: These mandatory exchanges represent the strict minimum to ensure compatibility with Prima Golf. A platform that does not comply with them simply cannot function with your system.

3. Recommended optional exchanges

Beyond the mandatory functionalities, some platforms offer additional exchanges that, although not required by the standard, can significantly enhance your daily experience.

Real-time notifications (Webhook)

Some platforms offer an automatic notification system that alerts you immediately when an invoice or status arrives. This functionality greatly improves the responsiveness of your management and avoids the need to constantly query the platform for updates. Although not mandatory, this option provides real daily convenience.

Directory updates

While consulting the directory is mandatory, updating it is not. However, some platforms allow the creation of routing codes and addressing lines. This functionality can be useful in certain specific cases, even if it is not essential for most common uses.

To remember: Optional exchanges are added value that enrich the user experience but do not condition technical compatibility with Prima Golf. You can view them as comfort criteria rather than blocking criteria.

4. Essential criteria for making the right choice

Beyond purely technical aspects, several criteria should guide your choice of platform to ensure optimal long-term use.

Regulatory compliance (non-negotiable criterion)

The platform must be officially certified and published by the General Directorate of Public Finances. It must support the European baseline formats EN16931 and commit to automatically integrating future regulatory changes without impacting your daily use. The traceability and integrity of the data transmitted to the Public Invoicing Portal must be guaranteed. Without these elements, you risk not being compliant with your legal obligations.

Expected operational functionalities

A good platform should offer you a clear web portal allowing easy access to your invoices and their history. Full management of statuses is essential, from issuance to payment, including receipt, rejection, or validation. Visualization tools and real-time dashboards allow you to effectively monitor your activity. Legal archiving must be ensured with the preservation of evidence and timestamps, as well as a secure migration mechanism to another platform if you wish to switch in the future. These functionalities give you a reliable and usable view of the lifecycle of your invoices.

Technical compatibility with Prima Golf

The platform must provide standardized API connectivity in accordance with the DGFiP reference framework, guaranteeing total interoperability with Prima Golf without requiring costly specific developments. The automated reporting of statuses directly into your Prima Golf interface is essential for smooth management. A fully compliant platform ensures seamless integration without operational disruption.

Pricing conditions and business models

Offers vary significantly from one platform to another. Some charge for each invoice sent, others for total volume, or offer a flat subscription. It is important to distinguish well between costs related to outbound flows (your issued invoices) and inbound flows (supplier invoices you receive). Also, check for any fees related to long-term archiving, migrations, or advanced options. A good understanding of the pricing model from the outset will help you avoid unpleasant extra costs as your activity grows.

Our recommendation: Ensure that your platform communicates with dematerialization operators like Prima Golf via API for free. Some platforms charge for this API connection, which can represent significant additional costs over time.

5. Tracking invoice statuses

An often-overlooked but important aspect concerns the level of detail in the statuses that the platform will communicate to you. There are three categories of statuses.

Mandatory statuses include basic states like filed, rejected, denied, and collected. All certified platforms must provide them. Recommended statuses add levels of information such as taken into account, approved, partially approved, or payment sent, providing better visibility on the processing of your invoices. Finally, some platforms offer additional free statuses such as received by the platform, under dispute, suspended, or completed.

The more detailed statuses a platform transmits, the more you benefit from fine visibility into the lifecycle of your invoices. However, not all platforms provide the same level of access to these different statuses. This is a criterion to evaluate according to your tracking and management needs.

6. Our practical recommendations

Based on our expertise as a Dematerialization Operator and our in-depth knowledge of the golf sector, we strongly recommend that you do not rush into your choice of platform. Take the necessary time to compare offers and assess their suitability for your specific needs.

Choose a platform that integrates perfectly with your existing information system. Electronic invoicing should not disrupt your current processes but rather streamline them. Always ensure that the platform you are considering is compatible with Prima Golf by verifying that it adheres to the XP Z12-013 standard.

Also, check that your future platform communicates all statuses, both mandatory and optional, to benefit from maximum visibility into your flows. Finally, confirm that communication between your platform and dematerialization operators via API is free to avoid hidden costs that would accumulate over time.

Prima Golf is here to help you: If you have any doubts or questions, our teams can assist you and advise you in choosing your platform as well as in the entire transition to electronic invoicing. Don’t hesitate to seek our expertise.

7. Implementation timeline

It is important to keep regulatory deadlines in mind to anticipate your compliance. As of September 1, 2026, the receipt of electronic invoices becomes mandatory for all businesses, and issuance becomes mandatory for large companies and medium-sized enterprises. From September 1, 2027, the issuance obligation will extend to SMEs, very small enterprises, and micro-enterprises.

These dates may seem far off, but the time required to select a platform, implement technical solutions, and train your teams must not be underestimated. Starting to plan now will allow you to approach this transition with confidence.

Conclusion

The choice of your Approved Platform is a structuring decision for the years to come. It will impact your regulatory compliance, operational efficiency, and potentially your operating costs. This document aims to guide you in this process by providing you with all the technical and functional elements to verify.

Prima Golf, as a certified Dematerialization Operator, will support you throughout this process to ensure a smooth, compliant, and secure transition. Our commitment is to provide you with all the tools and advice necessary to make electronic invoicing an opportunity for modernization rather than an administrative burden.

Contact and support

For any questions or to benefit from personalized support in choosing your Approved Platform, our teams remain at your complete disposal.

Olivier BEGUE
Email: commercial@primagolf.fr
Phone: 06 10 56 15 75

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